Role Descriptions

AAIR Executive Committee

Holding a position on the AAIR Executive Committee is a fantastic professional development opportunity to increase your knowledge of the sector and gain an in-depth understanding of higher education issues at the international and domestic levels.

This is a great opportunity for you to advance your own professional development and become more involved in your Association.

All roles are filled on a voluntary basis and all Executive Committee members report to the Executive Committee and the General Assembly. Roles are usually for a fixed term of two years.

The word, 'President'.

President

Key Responsibilities

The key responsibilities of this role include:

leading the Association and, in conjunction with the Committee, setting the overall direction for AAIR;
chairing meetings of the Association and Executive and ensuring the efficient operation of all sub-committees;
calling special meetings of the Association and Executive;
assisting Officers of the Association, mentoring and evaluating their work as necessary;
appointing sub-committee chairs, ensuring sub-committees report regularly on activities, and serving as an ex‐officio member of all sub-committees;
appointing portfolio leaders (in consultation with Committee members), ensuring portfolio leaders report regularly on activities, and serving as an ex‐officio member of all portfolios;
representing the Association with relevant government bodies and other professional associations and organisations;
maintaining contact with international and national organisations and facilitating the development of alliances with relevant external organisations;
acting as authorised spokesperson to make public statements to the media and in other fora on behalf of AAIR; and
supervising and managing work undertaken by contract staff and/or employees.

Role Description – President

The word, 'Vice-President'.

Vice President

Key Responsibilities

The key responsibilities of this role include:

assuming the duties of the President in their absence;
opportunity to participate in the organising of the AAIR Annual Forum, as well as assisting the SIG chairs where needed;
leading a portfolio;
maintaining the Code of Ethics;
promoting and marketing the Association; and
performing other duties as directed by the President.

Role Description – Vice President

The word, 'Secretary'.

Secretary

Key Responsibilities

The key responsibilities of this role include:

coordinating the preparation of agendas and minutes for general meetings (annual and special/extraordinary) and Executive Committee meetings, and reminding those responsible that follow-up action is required as necessary;
handling and coordinating all official correspondence;
ensuring all records, documents and securities of the Association are maintained in accordance with the Rules clause 31;
overseeing the membership and mailing lists portfolio to ensure correct maintaining of records for all membership types, including general membership, honorary, life, retired members, etc. in the Register of Members;
facilitating constitutional and rules/bylaws updating and revisions;
obtaining any legal advice as required;
overseeing the completion of the Association’s Annual Report, and ensuring that it is completed in time for submission to the Annual General Meeting;
preparing the annual return to Consumer Affairs Victoria;
facilitating the nominations of officers and ensuring that nominations comply with the Association rules;
acts as the Returning Officer, overseeing the conduct of elections and advising the Executive on the procedures and format for elections; and
acting as the Secretary in compliance of the Associations Incorporation Reform Act 2012.

Role Description – Honorary Secretary

The word, 'Treasurer'.

Treasurer

Key Responsibilities

The key responsibilities of this role include:

managing the receipt of monies for various activities and received from members;
ensuring that proper accounts are maintained to reflect the true financial position of the AAIR;
managing payments made on behalf of the Association through PayPal and MYOB, and in particular, ensuring that the required signatures for all payments are in place, and maintaining appropriate records;
arranging for the annual audit of accounts;
maintaining the bank accounts and liaising with the nominated bank on behalf of the Association;
preparing the Association’s Annual Financial Report, including the auditor’s report for the previous financial year and presenting at the Annual General Meeting;
in consultation with the President, drafting the annual budget for consideration of the Committee each June;
monitoring performance against the approved budget;
providing the Committee with financial status reports each quarter; and
obtaining any legal advice as required.

Role Description – Honorary Treasurer

The word, 'Committee member'.

Committee Member

Key Responsibilities

The key responsibilities of this role include:

participating in the control and proper management of the business and affairs of the Association;
serving on and/or chair sub-committees from time to time;
leading a portfolio;
promoting the organisation in appropriate fora;
as required, communicating with members and raising any issues with the President and the Committee; and
acting on behalf of and at the direction of the Office Bearers and Committee in the interest of the organisation.

Role Description – Committee Member